Business phone bills can get out of hand quickly, especially if you have staff or colleagues spread out across the country or the world. You may even have clients that require constant support and therefore making calls to the US or Canada on a regular basis is a necessity. Here, we've listed some great ideas for cutting your company's phone bill dramatically. From implementing the right business phone systems to utilising other forms of communication we've got a great list of tips no business owner should miss:
Set up regular staff catch ups
If you do have remote staff, simply add them in through a conference call during the meeting. By setting up regular meetings with staff, any questions, issues and assistance needed can all be addressed at one time rather than sporadically throughout the week. This is sure to reduce the number of calls made between staff members and will ensure that everyone is on the same page. Encourage staff to use these meetings to discuss concerns and questions they have, rather than addressing them simply as they arise, unless of course they require urgent attention.
Encourage the use of an internal chat software
There are many different types of software that can allow for all of your staff members to log on to a network and chat privately or in groups online. This type of software is great for companies that have lots of remote staff members or multiple offices across the world that need to constantly stay connected. These systems are great for getting in contact with relevant staff members, it's free (apart from the initial set up costs) and unlike making a phone call, you know that your colleagues will get back to you when they have time and you can't disturb them while working on an important task.
Installing the right technology
Many individuals and businesses are now looking to VoIP (Voice over Internet Protocol) as a solution to expensive phone bills from the major providers. By using VoIP you are able to make locals and international calls through your Internet connection, bypassing the expensive phone bills we all known too well dished out by the major telecom service providers. To meet your companies telephone requirements engage with a business that specialises in providing telephone systems that utilise this technology. From video conferencing to International calls you'll be able to implement a system that will not only cut down costs but bring your company's use of technology into the present.
If you implement the above suggestions you are sure to find that not only can you dramatically reduce your company's phone bill but you will also find that staff are able to improve their productivity and efficiency with these systems in place.
By utilising the latest developments in call technology you will also be bringing your company into the present giving staff and clients the knowledge that they are working/dealing with a company that is forward thinking and tech savvy- a great added bonus.
By the way, do you want to learn more about Communications? If so, I suggest you check telephone systems and business phone systems.